This expense claim form is for members of the City of York District Scouts Team. Expenses are paid by bank transfer (BACS). If this is your first time submitting and expense claim, once the budget holder has approved the claim the finance team will be in touch to request your bank account details. If you need to advise or change your bank details, please email finance@yorkscouts.org.uk or contact your team leader. The district expenses policy can be viewed here.
Please help to keep the payment process efficient by submitting claims in a timely manner and by avoiding frequent small submissions. Consolidate expenses where possible to submit no more than one claim per month, unless the value is high and urgent payment is required, and submit your claim within 90 days of the spend date. If the Budget Holder is a relative or close personal friend, please select their line manager as approver for your claim, if you are unsure on who to select, please reach out to your Team Leader who will be able to advice on the best approver to select.
If you are unable to upload your receipts, or receive any errors when submitting this form, please email the information requested in this from directly to finance@yorkscouts.org.uk
You should receive an email soon after submission summarising your claim data. If you do not receive that email within 24h (check your spam folder), please email finance@yorkscouts.org.uk
